Clerk Sharing Session - Description
PDF
PDF
Binder #1 (while the polls are open), Binder #2 (after the polls close), the Election Day Manual, and the Election Administration Manual are always within arm's reach of the election inspectors.
Other photos of the polling place are included.
Other photos of the polling place are included.
PDF
These tabs are durable and match my highlighters. To create a purple tab, place a pink tab on top of a blue one.
The same can be done with highlighters if you don't have a purple one.
The same can be done with highlighters if you don't have a purple one.
Voter Qualifications
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- who is qualified to vote
- what IS the election inspector's job and what is NOT
- limited term and non-domiciled WI DMV licenses (holders of these licenses were not U.S. citizens on the date of issue)
- disqualification of electors
Residency
PDF
- residency scenarios
- new Wisconsin residents, including
- EL-141 (Application for Presidential Ballot - New Wisconsin Resident)
- EL-139 (Authorization to Cancel Voter Registration for New Wisconsin Residents)
- sample Presidential Only Ballot
Acceptable Photo IDs
PDF
- pictures of acceptable photo IDs (https://elections.wi.gov/resources/brochures/printable-acceptable-photo-ids-sheets)
- remember that, for Proof of Identification, the license can be expired after the last November Election (see POR vs. POI below)
Proof of Residence vs. Proof of Identification
PDF
- POR vs. POI (this needs to be updated after EVERY November Election)
- remember that an expired driver's license or identification card may NOT be used for Proof of RESIDENCE
- Proof Of Residence handout for person registering to vote (from My Vote)
Download "Proof of Residence vs. Proof of Identification.pdf"
Ineligible Voters
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- instructions from Election Day Manual
- Ineligible Voter Information Sheet (EL-119 given to the ineligible voter)
Voter Registration
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- timeline for regular registration, late registration, and election day registration
- in the late registration period, the clerk issues Certificate of Registration (EL-133) for the registrant to bring to the polls
- the clerk enters late registrants on a separate Supplemental Poll List labeled "Late Registrants"
- sample EL-133 and sample instructions (I leave a copy of the completed EL-133 for the inspectors; however, the clerk is not directed to do so in either manual)
- Voter Registration Steps
- blank Wisconsin Voter Registration Applications
(EL-131) - sample EL-131
Absentee
PDF
- poll list notations for absentee ballot
- 2/9/24 WEC guidance on absentee ballot witness addresses
- absentee voters who show up at the polling place
Voter Assistance / Curbside Voting
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- assisting voters with disabilities
- poll book notations
- Inspectors' Statement notations
- common sense and common courtesy
- WEC guidance on voter assistance
Confidential Voter
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- confidential electors
- Confidential Electors Voting Identification Card
(EL-148 obtain directly from WEC)
Challenge Documentation
PDF
- Challenge Documentation (EL-104c)
- Elector Challenges brochure
- challenge procedure
- what to write on the ballot
Observers
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- Rules-at-a-Glance brochure
- Election Observer name tags
- Wisconsin Election Observer Log (EL-109)
- procedures for observers
Order to Leave the Polling Place
PDF
- Order to Leave the Polling Place, Clerk's Office, or Alternate Absentee Ballot Site (EL-110)
Use of Cell Phones and Photography / Videography
PDF
Spoiling Ballots
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- spoiling paper ballots at the polling place
- spoiling an ICX ballot if a person leaves the polling place before accepting the ballot
- spoiling absentee ballots
Provisional Voting
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- notice to inspectors about reconvening
- Provisional Voting (from Election Day Manual)
- WEC guidance on inspectors reconvening as board of canvassers
- Wis. Stats. 7.15(15) posting notice of outstanding provisional ballots
- Provisional Ballot Reporting Form (EL-123r)
- Provisional Ballot Certificate (EL-123) attached to business-sized envelopes
- Provisional Voting Information Sheet (EL-123is)
- WEC guidance on attaching ID Petition Process Palm Card to the EL-123is
- ID Petition Process Palm Card (from bringit.wi.gov)
- blue provisional ballots envelope (with EL-108 certificate)
- orange envelope with Ballot Container Certificate (EL-101) attached
Emergency Plan
PDF
- emergency plan (have enough copies in the binder for each election official)
- official notice of emergency polling place change (have enough copies for each location it would need to be posted)
- WEC guidance for moving polling place
Board of Canvassers
PDF
- opening statement LBOC
- opening statement LBOC/MBOC
- sample minutes
- blank EL-106 certifications for municipal office
- blank EL-106r certifications for municipal referendum
- blank EL-106p certifications for reconciliation of provisional ballots
- blank EL-104p MBOC record of activity when processing provisional ballots
- Municipal Boards of Canvassers - Suggested Procedures
- completed local office and local referendum certifications (must be retained for 10 years)
Inspectors' Statements (EL-104)
PDF
- sample Inspectors' Statement (canvass on Election Day)
- sample Inspectors' Statement (canvass not on Election Day)
- blank Inspectors' Statements (with local information filled in)
- memory device and voting unit numbers
Counting Write-in Votes
PDF
- write-in votes on ICX machine
- write-in is a scattering when mark is made but no name is written in
- Counting Votes Manual (Spring Primary, Spring Election, & General Election)
- Counting Votes Manual (Partisan Primary)
Return Checklists
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- sample Election Night Call-in Return Sheet
- sample Return to County form
- sample WisVote Documentation Matrix
- sample return to Richland School District form
